Prequal Included in License Extension

Source: Christopher B. Serak, Prequalification Director, Indiana Department of Transportation, (317) 234-2115

Due to restrictions related to the COVID-19 pandemic, the Prequalification Division will be as flexible as possible to allow contractors to continue to submit Statements of Experience and Financial Condition while such measures are in place. This includes accepting electronic signatures.

Certificates of Qualification are also included in the Governor’s 60-day extension of state licenses, announced earlier this week. If you need such an extension, please send a written request to the Prequalification Division. Such requests should be emailed as an attachment to the following recipients: Aggie Wagoner, Jose Murillo, and Chris Serak. Even if you are unable to make a request in writing due to COVID-19, we will not allow your certificate to expire.

Please note that the Prequalification Division is still accepting applications and processing them as normal while virus-related measures are in affect. The Prequalification Division encourages those firms that are able to complete their Statements before their current expiration to do so, rather than relying on the 60-day extension.

The process for completing and submitting the Contractor’s Statement of Experience and Financial Condition will be the same this busy season as it was in 2019. The Prequalification Division asks that you compile your submission into a single PDF if practicable. INDOT has eliminated the requirement that you submit your safety manual with your Statement.  

2019 Safety Program Awards

ELIGIBILITY

To be considered for an award, applicants must meet the following eligibility requirements:

  • Current ICI membership;
  • No OSHA citable work-related fatalities since January 1, 2018;
  • Must have one or more active jobsites available for visit during August and September 2019;
  • Must allow a random and unannounced jobsite validation and worker interviews;
  • Award recipients must work with ICI’s Safety Committee to participate in a safety roundtable gathering in early 2020.

Awards will be announced at ICI’s Annual Membership Meeting on Thursday, November 21.

COMPLETING THE APPLICATION

The ICI application process consists of three parts:

  1. Interactive application form which is filled in and submitted electronically once you have provided all of the requested information. Each section of the application clearly states what is required for that section.
  2. The application form will also request some independent documentation. Please save these documents as a PDF file to upload with the application.
  3. Once you complete the application form, ICI will send you links to electronic supervisor and onsite worker surveys. You will need to provide those links via text or email to your supervisors and onsite workers so they can take the one/two-minute survey.

NOTE: Please contact Ashley Aiken at aaiken@indianaconstructors.org, or by phone at (317) 634-7547 if your company is unable to participate electronically.

DEADLINE

Applications are submitted electronically and must be received by Friday, June 28, 2019. At least the minimum number of all supervisor and onsite worker surveys must be submitted by the June 28 deadline (refer to application for minimum number needed).

CONFIDENTIALITY

To ensure fairness in the judging process, ICI will remove all identifying information, such as company name and address, from the applications and supporting documentation before providing information to ICI’s Safety Program Awards Selection Committee.

COMPANY SAFETY PROGRAM

Please provide “yes” or “no” answers to three questions, adding explanations and/or comments as appropriate.

  • Please attach a sample copy of one of your jobsite safety plan, hazard analysis and preventative action.
  • Please attach a sample copy of your written plan to provide task-specific, hands-on training for new hires and employees who transfer to a new task.

SAFETY PROGRAM COMPONENTS

Please attach a copy of the Table of Contents from your company’s safety manual.

TARGETED QUESTIONS – SHORT ANSWER

Please provide brief answers to the two questions. These short answers provide additional insight into a contractors safety efforts that safety numbers may not show; so your written answers to these questions will help judges to better understand a contractor’s safety efforts and programs. Although ICI will remove all identifying information, please refrain from using the company name and/or company-specific acronyms in this section.

SURVEYS

ICI uses electronic surveys to make it easier for companies to distribute and request anonymous feedback from employees about the company’s safety program. Contractors without the capabilities of doing the surveys electronically should contact Ashley Aiken at aaiken@indianaconstructors.org at (317) 634-7547 for paper surveys and instructions.

APPLICATION SUBMITTAL

Completed applications will be automatically sent to ICI via the interactive application form. Survey forms should be submitted by Friday, June 28, 2019.

QUESTIONS

If you have any questions during the application process, contact Ashley Aiken at aaiken@indianaconstructors.org at (317) 634-7547.

2018 Safety Program Awards Application Instructions

ELIGIBILITY

To be considered for an award, applicants must meet the following eligibility requirements:

  • Current ICI membership;
  • No OSHA citable work-related fatalities since January 1, 2017;
  • Must have one or more active jobsites available for visit during August and September 2018;
  • Must allow a random and unannounced jobsite validation and worker interviews;
  • Award recipients must work with ICI’s Safety Committee to participate in a safety roundtable gathering in early 2019.

Awards will be announced at ICI’s Annual Membership Meeting in November.

COMPLETING THE APPLICATION

The ICI application process consists of three parts:

  1. Interactive application form which is filled in and submitted electronically once you have provided all of the requested information. Each section of the application clearly states what is required for that section.
  2. The application form will also request some independent documentation. Please save these documents as a PDF file to upload with the application.
  3. Once you complete the application form, ICI will send you links to electronic supervisor and onsite worker surveys. You will need to provide those links via text or email to your supervisors and onsite workers so they can take the one/two-minute survey.

NOTE: Please contact ICI at ici@indianaconstructors.org, or by phone at (317) 634-7547 if your company is unable to participate electronically.

DEADLINE

Applications are submitted electronically and must be received by June 29, 2018.  At least the minimum number of all supervisor and onsite worker surveys must be submitted by the June 29 deadline (refer to application for minimum number needed).

CONFIDENTIALITY

To ensure fairness in the judging process, ICI will remove all identifying information, such as company name and address, from the applications and supporting documentation before providing information to ICI’s Safety Program Awards Selection Committee.

COMPANY SAFETY PROGRAM

Please provide “yes” or “no” answers to three questions, adding explanations and/or comments as appropriate.

  • Please attach a sample copy of one of your jobsite safety plan, hazard analysis and preventative action.
  • Please attach a sample copy of your written plan to provide task-specific, hands-on training for new hires and employees who transfer to a new task.

SAFETY PROGRAM COMPONENTS

Please attach a copy of the Table of Contents from your company’s safety manual.

TARGETED QUESTIONS – SHORT ANSWER

Please provide brief answers to the two questions. These short answers provide additional insight into a contractors safety efforts that safety numbers may not show; so your written answers to these questions will HELP Judges to better understand a contractor’s safety efforts and programs. Although ICI will remove all identifying information, please refrain from using the company name and/or company-specific acronyms in this section.)

SURVEYS

ICI uses electronic surveys to make it easier for companies to distribute and request anonymous feedback from employees about the company’s safety program. Contractors without the capabilities of doing the surveys electronically should call the ICI office at (317) 634-7547 for paper surveys and instructions.

APPLICATION SUBMITTAL

Completed applications will be automatically sent to ICI via the interactive application form.  Survey forms should be submitted by June 29, 2018.

QUESTIONS

If you have any questions during the application process, contact the ICI office at (317) 634-7547 or ici@indianaconstructors.org.

2017 Safety Program Awards Application Instructions

ELIGIBILITY

To be considered for an award, applicants must meet the following eligibility requirements:

  • Current ICI membership;
  • No OSHA citable work-related fatalities since January 1, 2016;
  • Must have one or more active jobsites available for visit during August and September 2017;
  • Must allow a random and unannounced jobsite validation and worker interviews;
  • Award recipients must work with ICI’s Safety Committee to participate in a safety roundtable gathering in early 2018.

We will announce the award recipients at ICI’s 2017 Membership Meeting.

COMPLETING THE APPLICATION

The ICI application process consists of three parts:

  1. Interactive application form which is filled in and submitted electronically once you have completed all of the requested information. Each section of the application clearly states what is required for that section.
  2. The application form will also request some independent documentation. These documents should be scanned and saved as a pdf file and included as an attachment to the email when you send your application.
  3. Once the completed application form is sent to ICI via email, ICI will send you links to electronic supervisor and onsite worker surveys. You will need to provide those links via text or email to your supervisors and onsite workers so they can take the one or two minute survey.

NOTE: Please contact the ICI office at ici@indianaconstructors.org, or by phone at (317) 634-7547 if your company is unable to participate electronically.

DEADLINE

Applications are submitted electronically and must be received by Friday, June 30, 2017. At least the minimum number of all supervisor and onsite worker surveys must be submitted by the June 30 deadline (refer to application for minimum number needed).

CONFIDENTIALITY

To ensure fairness in the judging process, ICI will remove all identifying information, such as company name and address, from the applications and supporting documentation before providing information to ICI’s Safety Program Awards Selection Committee.

COMPANY SAFETY PROGRAM

  • Please provide “yes” or “no” answers to three questions, adding explanations and/or comments as appropriate.
  • Please attach a sample copy of one of your jobsite safety plan, hazard analysis and preventative action.
  • Please attach a sample copy of your written plan to provide task-specific, hands-on training for new hires and employees who transfer to a new task.

COMPONENTS OF SAFETY PROGRAM

Please attach a copy of the Table of Contents from your company’s safety manual.

TARGETED QUESTIONS – SHORT ANSWER

Please provide brief answers to the two questions. These short answers provide additional insight into a contractors safety efforts that safety numbers may not show; your written answers to these questions will HELP Judges to better understand a contractor’s safety efforts and programs. Although ICI will remove all identifying information, please refrain from using the company name and/or company-specific acronyms in this section.

SURVEYS

This year, we are using electronic surveys to make it easier for companies to distribute and request anonymous feedback from employees about the company’s safety program. Contractors without the capabilities of doing the surveys electronically should call the ICI office at (317) 634-7547 for paper surveys and instructions.

APPLICATION SUBMITTAL

Completed applications will be automatically sent to ICI via the interactive application form. Survey forms should be submitted by June 30, 2017.