INDOT Payroll Procedure Change

Source: Indiana Department of Transportation

CPMS Manual

019 | Contractor Payroll Management Solution

Good morning, Ladies and Gentlemen.

I would like to introduce you to your new Contractor Payroll Management Solution, or CPMS. Say goodbye to hundreds of payroll emails, printing to PDF, and the SiteManager attachment process. No more confusion as to whether payroll has been required, received, or reviewed. As of July, new payroll will be entered by your Prime into CPMS. (Any payroll prior to July 1 will need to be entered the previous way.)

The new visual interface will use data entered into DWRs by your field personnel to determine which contractors were working and when. Your contracts and all approved contractors will show up when you log in, and which required payrolls have yet to be received. The more accurate your DWRs the better, as CPMS will hold your Prime, sub, and even trucking payrolls; so instruct your HTs to be thorough, and if they miss something, feel free to override. Additionally, it is still on the Prime contractor to upload payrolls, whether CPMS has marked it or not.

Feel free to look through the CPMS Manual and familiarize yourself with the interface, as, barring any last-minute setbacks, the system is planned to be ready for July 1, 2019.

A separate manual is available for contractors, as the Payroll will be managed by your Prime. This manual is available here, please feel free to forward it on to your Prime.

Updates on this project, Construction Management, and other resources are available on our SharePoint. And as always, feel free to email us with any questions or other comments. Together, we will make this coming year the best yet.

Thank you,

Kenneth Gootee
Construction Management, Operations Analyst
100 N. Senate Ave, IGCN Suite 925-CM
Indianapolis, IN 46204

New Contractor Requirements Effective After June 30

The following new contractor requirements take effect for state and local public works contracts awarded after June 30, 2016. Exceptions include Build/Operate/Transfer, P3, Design-Build and Construction Manager as Constructor contracts.

A contractor of any tier with 10 or more employees must provide its workers with access to a training program applicable to the tasks performed by those workers. Training can be accomplished through an apprenticeship program offered by Ivy Tech or Vincennes University, a program established by or for the contractor, a program offered by an entity sponsored by the U.S. Department of Labor, Bureau of Apprenticeship and Training (US DOL-BAT), a program that results in the award of an industry recognized portable certification, or a program approved by the Federal Highway Administration (FHWA) or INDOT.

A prime or general contractor (G.C.) or a subcontractor, contracting with a prime/G.C., employs 50 or more journeymen, the contractor must also participate in an apprenticeship or training program meeting standards established by or approved by US DOL-BAT, Indiana Department of Labor, FHWA or INDOT.

A contractor in any tier must preserve payroll and related records for three years after completion of the project and make those records open to inspection by the Indiana Department of Workforce Development.

Prime/G.C. and subcontractors, contracting on local public works contracts of $150,000 or more, must now adhere to drug testing requirements that were only applicable on state contracts prior to July 1, 2016.

The new statutes also require public owners to follow new procedures regarding possible contractor violations and in contractor responsibility determinations. For violations involving E-Verify, federal or state minimum wage laws, workers compensation or unemployment compensation, the public agency will be required to refer the matter to the appropriate agency. For other violations involving the new requirements, the public agency shall require the contractor to remedy the violation within 30 days of notification. If the violation continues, the agency shall find the contractor not responsible for up to 48 months. A finding that a contractor is not responsible is subject to judicial review. However, a finding that a contractor is not responsible due to a violation of the new requirements may not be used by another public agency as the basis for finding that contractor not responsible.