INDOT Releases New Pre-construction Conference Agenda Template

INDOT recently released a new pre-construction agenda template. The new template is intended to improve efficiency, consistency and productivity of pre-construction conferences. The template is a great tool to help contract stakeholders, from utilities, INDOT construction and non-construction divisions to contractors, prepare for the pre-construction conference and contract onset.

Several ICI/INDOT Statewide Joint Cooperative committee informal partnering recommendations were incorporated into the agenda template. The recommendations include setting a separate scheduling meeting when conflicts become known at the of the pre-construction meeting, address constructability, phasing and pay items issues, discussion of expected change order processing turn-around times and agreeing and noting two progress estimate generation dates during the pre-construction meeting.

ICI extends a special thank you to Rob Goldner, INDOT Construction Technical Support Manager, for his diligent work on this effort.

ICI/INDOT Statewide Meeting Wrap-Up

The ICI/INDOT Statewide Joint Cooperative Committee met on May 3. Co-Chair Todd Fredrick introduced INDOT’s Director of Materials Management and Construction John Leckie, who has stepped in to fill the vacant co-chair spot left by the recently retired Mark Miller.

ICI’s Calvin Lee summarized ICI/INDOT Work Zone Task Group’s recent efforts for early industry input on work-in-progress contracts, increased law enforcement hours and consideration for Interstate Highway Congestion Policy exceptions. The committee continued discussion of greater emphasis on partnering best practices for inclusion in pre-construction meeting agendas, and INDOT’s capacity to track change order, progress estimate and purchase order processing. Mr. Leckie is currently reviewing INDOT’s capabilities for tracking change orders and progress estimates, but is not optimistic about purchase orders.

See the minutes to review discussion of new committee topics: 1) Grade correction related pay items for resurfacing work; 2) communication between IDEM, INDOT and contractors; 3) storm water quality; and 4) Owners and Contractors Protective Liability coverage. INDOT announced plans to begin requiring electronic payroll reporting in July 2017. Open forum topics included an inquiry from industry about availability of DBE bid files (DBE.BIN) prior to lettings and the required trainee to journeyman ratio.

Please contact Dan Osborn to discuss current topics or new developing issues.