Updated INDOT Change Order Request

A Change Order Request Form is now a required submittal for contractors when submitting a change request for extra work of any type per the newly effective Recurring Special Provision (RSP) 109-C-255, Payment for Extra Work effective for use in contracts beginning 10/01/2017. The RSP revises the Standard Specifications section 109.05. ICI has worked with INDOT to update the Change Order Request Form in an effort to streamline the change order review and approval process. Contractors shall use the form to provide basic details, unit price change order items and additional back up upon request from the Engineer. The Engineer will perform a cost analysis (new procedure) of the Contractor’s unit priced items and lump sum price(s).

As presented in the August-September ICI/INDOT Region Joint Cooperative Committee meetings, INDOT has generated standard change order review and analysis guidance for the Project Engineer/Supervisor (PE/S). The guidance includes a flow chart that provides a starting point and step-by-step instructions to help the PE/S navigate the change order review process. Unit price items will be analyzed with INDOT’s internal unit price item database. This database is populated with awarded bid unit prices dating back to 2012. The PE/S may utilize database filters to generate data by eliminating statistical outlying bid prices and quantities and including data relative to a date range, geographic area, and specific contractor bid history. The PE/S will submit a form documenting their independent analysis of the change order pricing and time request if applicable.

Please contact Dan Osborn with questions or comments.