INDOT/DOR Working to Improve OSW Permitting

Several ICI members recently communicated concerns to me about oversize/overweight (OSW) load permitting. Members stated that, as the newly instituted OSW permitting system works well for the majority of loads and routes, concerns remain including difficulty delivering equipment to project sites and unusual long and broken up routing. While members have worked diligently to communicate issues directly to the Indiana Department of Revenue (DOR) and INDOT, ICI’s Director of Government Affairs Dan Osborn followed up with agency contacts to emphasize industry concerns and determine what industry, the DOR and INDOT could do to avoid the issues.

INDOT Multimodal Director Kristen Brier responded to ICI. She explained that the new permitting system includes a more comprehensive evaluation process including “vehicle configuration, origin, and destination to automatically generate a safe route safe route, taking into account road restrictions and closures, vertical clearances for bridges, and bridge load rating.”

“We are working with our vendor to make the location of the failed bridges visible externally, to help applicants determine if a different origin or destination on the state system will avoid those bridges. Information about the road restrictions and closures can be displayed within the permitting system, and it remains available on the Indiana Truckers’ Info page. Bridge vertical clearance information remains available as well, through the online Bridge Clearance Map,” stated Brier.

Brier offered several agency contacts to assist permittees. Contact INDOT Freight Manager Leslie Morgan to disclose unsafe routes or difficulty with a permit involving accessing a project site.

If you need help using the new permitting system, contact DOR Motor Carrier Services Division OSW Supervisor James Vest or Morgan.

Contact Dan Osborn if you have feedback or recommendations about any aspect of OSW permitting.

Oversize/Overweight Permitting Enhancement Effective 8/6

Source: Kristin Brier, Freight Manager, Indiana Department of Transportation, (317) 232-2040 or

In order to provide continuous improvement to the oversize / overweight permitting program, INDOT and IDOR are implementing an enhancement to improve the bridge review process for overweight vehicle permits under 200,000 pounds GVW. This enhancement will take effect on Monday, August 6.

Users are asked to pay particular attention to the following items:

  1. Customers will enter the start date of the permit.  The system will no longer default to the date the application was submitted.
  2. Customers will enter the date range in which the permitted load will be moved.
  3. When entering trip origins, customers will enter the city or town and the cross-street closest to the first state road, US Highway, or Interstate on your route. For example, if the route origin is US 31 at Alto Road in Kokomo, the origin should be entered as Kokomo/Alto Rd.
  4. When entering destinations, customers will enter the city or town and the cross street or exit number closest to the departure from the last state road, US highway, or interstate on your route. For example, if the route destination is US 31 at 236th Street in Westfield, the destination should be entered as Westfield/236th St.

Significant Change to Oversize/Overweight Vehicle Permitting

Starting July 16, 2018, bridge analysis will be required for an Oversize/Overweight (OSOW) Vehicle permit requests for a gross vehicle weight (GVW) load of 134,000 pounds or greater. The Indian Department of Transportation (INDOT) sent notices to contractors and other permittees during the week of July 1, 2018. The memorandum can be found on the Indiana Department of Revenue’s (INDOR) Oversize/Overweight web page. The current threshold triggering a bridge analysis is 200,000 GVW.

ICI staff and industry members met with INDOT and INDOR staff on July 9 to review the change and discuss expected challenges for all stakeholders due to the change. INDOT Bridge Design Division is currently gearing up for estimated 120 bridge analyses per day (based on summer month volume) by hiring six dedicated administrative staff. Industry expressed concerns with rerouting due to deficient bridges and permits in critical situations driven by the typical characteristics of heavy highway and bridge construction including weather and unforeseen conflicts. INDOT stressed planning to provide a two to three-day notice. But, agency representatives stated they will consider avenues for emergency permits for unforeseen circumstances to avoid missing critical project deadlines.

INDOR provided guidance to ICI including OSOW Vehicle permit route text entering instructions.