03/26/20

INDOT Prequalification Application – 2020 Guidance

Construction Partners,

I hope this finds you and your families healthy and safe. These are unprecedented times and the Prequalification Division will be as flexible as possible with regard to the submission of Statements of Experience and Financial Condition during the 2020 busy season. We will accept electronic signatures and can make other accommodations to serve those working remotely.

Certificates of Qualification are also included in the Governor’s 60-day extension of state licenses, announced yesterday. If you need such an extension, please submit a request in writing. Such requests should be emailed as an attachment to the following recipients: Aggie Wagoner, Jose Murillo, and Chris Serak. Even if you are unable to make a request in writing due to COVID-19, we will not allow your certificate to expire.

Please note that we are still accepting applications and processing them as normal while virus-related measures are in affect. We encourage those firms that are able to complete their Statements before their current expiration to do so, rather than relying on the 60-day extension. The process for completing and submitting the Contractor’s Statement of Experience and Financial Condition will be the same this busy season as it was in 2019. The email and attachments Jose sent last year, containing specific directions regarding this process, can be found below. Please compile your submission into a single PDF if practicable. Please be aware that you no longer need to submit your safety manual.  

While COVID-19 related restrictions are in place, the Prequalification Division will be working 100% remotely. As such, we will be sending out certificates of qualification by email, to the address listed on the first page of the company’s Statement. Original certificates of qualification will not be mailed during this time.

2020 Bidding Capacity Rule Changes

The Prequalification Division’s new rules regarding bidding capacity are as follows:

  1. Firms who provide self-certified financial statements will be eligible for bidding capacity up to $1,000,000
  2. Firms who provide review financial statements will be eligible for bidding capacity up to $2,500,000
  3. Firms who provide a full CPA audit will be eligible for bidding capacity over $2,500,000

If you have any questions about the new financial rules, please contact me by phone or email. Please note that we will be phasing in the award of higher bidding capacities based on the performance history and financial condition of each applicant firm.  

DOL Links Related to COVID-19 Leave

Please also be aware of the following DOL links, containing the notices that must be posted by all employers with regard to expanded Covid19 leave.  The last link is FAQs in regards to employer’s responsibilities for posting.  

https://www.dol.gov/sites/dolgov/files/WHD/posters/FFCRA_Poster_WH1422_Non-Federal.pdf
https://www.dol.gov/sites/dolgov/files/WHD/posters/FFCRA_Poster_WH1422_Federal.pdf
https://www.dol.gov/agencies/whd/pandemic/ffcra-poster-questions

Thank you and stay safe.

Chris

Christopher B. Serak,
Prequalification Director

Ethics Officer
Prequalification Committee (Chairman)
Selection Review Committee (Member)
Indiana Department of Transportation
Office: (317) 234-2115
Cell: (317) 440-9868
Email: chserak@indot.in.gov

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